Best AirPrint Setups for Teams

The best AirPrint setups can transform team productivity by enabling effortless, wireless printing across Apple devices. In today’s dynamic work environments—whether it’s a startup hub, design studio, remote team, or corporate workspace—printing should be smooth, fast, and secure. AirPrint eliminates the need for drivers and complicated installations, allowing teams using iPhones, iPads, and Macs to print directly and reliably.

This guide explores top-rated AirPrint setups tailored for teams, focusing on speed, scalability, print volume, and data security—without the hassle of traditional IT configurations.

Why Teams Should Use AirPrint

AirPrint isn’t just for home users anymore. For teams and collaborative workspaces, it offers a simplified, efficient solution.

Key Advantages for Teams:

• No drivers or installations needed
• Cross-device compatibility (iOS, macOS, iPadOS)
• Secure, network-based printing
• Saves IT time and cost
• Ideal for BYOD environments

With more organizations embracing hybrid or flexible work models, AirPrint-compatible printers serve as powerful tools to support productivity and mobility.

Key Features to Look for in a Team-Ready AirPrint Setup

When choosing an AirPrint setup for team use, prioritize the following:

Feature	Benefit for Teams
High Page Yield	Supports shared usage without frequent refills
Fast Print Speeds	Keeps up with busy departments
Auto Duplex Printing	Saves paper and time
Ethernet + Wi-Fi	Flexible network integration
Multiple Trays/Feeders	Reduces paper reload frequency
Remote Access Tools	Ideal for hybrid teams using AirPrint remotely
Secure Print Options	Essential for shared printers in open offices

Recommended AirPrint Printers for Teams (2025)

Here are the top-rated AirPrint-compatible printers that are best suited for multi-user environments in the US.

1. Brother MFC-L3750CDW Color Laser All-in-One

• Print Speed: 25 ppm
• Functions: Print, Scan, Copy, Fax
• Connectivity: Wi-Fi, Ethernet, USB
• AirPrint: ✅ Supported
• Price: ~$379

Pros:

• Durable for team use
• Laser quality output
• Large paper tray (250 sheets)
• High-capacity toner options

Cons:

• Larger footprint
• Initial cost is higher

2. HP OfficeJet Pro 9015e Wireless All-in-One

• Print Speed: 22 ppm
• Functions: Print, Scan, Copy, Fax
• Connectivity: Wi-Fi, Ethernet
• AirPrint: ✅ Fully supported
• Price: ~$229

Pros:

• Smart features via HP+
• Great print quality for color documents
• Dual-sided scanning (ADF)
• Built-in security features

Cons:

• Monthly subscription (HP Instant Ink) recommended
• Ink can be costly without subscription

3. Epson EcoTank ET-4850

• Print Speed: 15.5 ppm
• Functions: Print, Scan, Copy, Fax
• Connectivity: Wi-Fi, Ethernet
• AirPrint: ✅ Yes
• Price: ~$499

Pros:

• Ultra-low cost per page
• Ideal for frequent use
• Large ink tanks = no cartridge waste
• Touchscreen interface

Cons:

• Initial cost is high
• Slightly slower print speeds

4. Canon imageCLASS MF644Cdw

• Print Speed: 22 ppm
• Functions: Print, Copy, Scan, Fax
• Connectivity: Wi-Fi, Ethernet
• AirPrint: ✅ Certified
• Price: ~$349

Pros:

• Laser-sharp color and text
• Large duty cycle (30,000 pages/month)
• Fast first-page-out time
• Mobile-friendly interface

Cons:

• Heavy and large
• Toner replacements can be expensive

5. HP LaserJet MFP M234sdwe

• Print Speed: 30 ppm
• Functions: Print, Copy, Scan
• Connectivity: Wi-Fi, Ethernet
• AirPrint: ✅ Ready
• Price: ~$199

Pros:

• Fast and compact
• Best for monochrome printing
• Smart App support
• Secure print support

Cons:

• No color printing
• Basic LCD interface

Feature Comparison Table

Model	Print Type	Speed	AirPrint	Duplex	Best For	Price
Brother MFC-L3750CDW	Color Laser	25 ppm	✅	Yes	Office Teams	$379
HP OfficeJet Pro 9015e	Inkjet	22 ppm	✅	Yes	Small Businesses	$229
Epson EcoTank ET-4850	Inkjet	15.5 ppm	✅	Yes	Frequent Users	$499
Canon MF644Cdw	Color Laser	22 ppm	✅	Yes	High Volume Teams	$349
HP LaserJet M234sdwe	Mono Laser	30 ppm	✅	Yes	Budget Offices	$199

AirPrint Setup Tips for Shared Networks

• Connect printer via Ethernet for stable performance
• Enable Bonjour/mDNS on your network
• Assign static IP addresses to printers
• Use AirPrint-compatible mobile apps for control
• Add AirPrint printers to Mobile Device Management (MDM) platforms

Security Best Practices for Teams

Shared office printers often deal with sensitive data. Secure your AirPrint setup by:

• Enabling user authentication (PIN or badge scan)
• Using WPA2/WPA3 encrypted Wi-Fi networks
• Disabling guest access to printers
• Setting role-based permissions
• Monitoring with print usage logs

Managing Multiple AirPrint Devices in the Office

To avoid confusion and maintain workflow clarity:

• Name printers clearly, e.g., “Marketing-Color1”, “Accounting-Mono2”
• Group printers by department or floor
• Use print quotas to manage ink/toner consumption
• Schedule routine maintenance via the IT team

Cloud Printing Alternatives (If Needed)

While AirPrint handles most team needs, consider these cloud options for larger infrastructures:

Solution	Platform	Benefits
Google Workspace	Google Cloud	Ideal for mixed OS environments
HP Roam/JetAdvantage	HP Printers	Secure release printing
Papercut Mobility Print	All Major Brands	Print from anywhere, analytics

Ideal Use Cases by Team Type

Team Type	Recommended Setup
Small Creative Team	Canon MF644Cdw or HP 9015e
Remote Teams	Epson ET-4850 with Cloud App
IT-Managed Offices	Brother MFC-L3750CDW or HP LaserJet
Budget Offices	HP M234sdwe

Final Thoughts

For teams using Apple devices, a properly configured AirPrint setup can eliminate printing headaches, reduce IT load, and streamline workflows. The right device should balance speed, quality, and cost-efficiency, while being robust enough to serve multiple users daily.

Whether you’re running a startup, managing a school department, or coordinating a hybrid team—AirPrint-compatible printers are no longer a luxury. They’re a productivity essential.